The Hoops Eversden Ltd. privacy notice
This privacy notice tells you what to expect us to do with your personal information.
What information we collect, use, and why
Lawful bases and data protection rights
Our lawful bases for the collection and use of your data
Where we get personal information from
About us and our role
The Hoops Eversden Ltd. is the sole data controller for the personal information we process. This means we make all the decisions about what information we collect from you and how we process it. You can contact us by email: hoops.eversden@gmail.com
What information we collect, use, and why
We collect or use the following information to plan our share offer and to organise fundraising activities:
- Names
- Email addresses
- Telephone numbers
- Addresses
We collect or use the following personal information for service updates or marketing purposes:
- Names
- Email addresses
- Addresses
- IP addresses
- Website user journey information
We collect or use the following personal information for dealing with queries, complaints or claims:
- Names
- Email addresses
- Telephone numbers
- Addresses
- Correspondence
Lawful bases and data protection rights
Under UK data protection law, we must have a “lawful basis” for collecting and using your personal information. There is a list of possible lawful bases in the UK GDPR. You can find out more about lawful bases on the ICO’s website.
Which lawful basis we rely on may affect your data protection rights which are set out in brief below. You can find out more about your data protection rights and the exemptions which may apply on the ICO’s website: a guide to individual rights.
- Your right to be informed - You have the right to be informed about the collection and use of your personal data. Read more about the right to be informed.
- Your right of access - You have the right to ask us for copies of your personal information. You can request other information such as details about where we get personal information from and who we share personal information with. There are some exemptions which means you may not receive all the information you ask for. Read more about the right of access.
- Your right to rectification - You have the right to ask us to correct or delete personal information you think is inaccurate or incomplete. Read more about the right to rectification.
- Your right to erasure - You have the right to ask us to delete your personal information. Read more about the right to erasure.
- Your right to restrict processing - You have the right to ask us to limit how we can use your personal information. Read more about the right to restriction of processing.
- Your right to data portability - You have the right to ask that we transfer the personal information you gave us to another organisation, or to you. Read more about the right to data portability.
- Your right to object to processing - You have the right to object to the processing of your personal data. Read more about the right to object to processing.
- Your rights related to automated decision making including profiling – the UK GDPR has provisions on automated individual decision making and profiling. Read more about automated decision making including profiling.
If you make a request, we must respond to you without undue delay and in any event within one month.
To make a data protection rights request, please contact us using the contact details at the top of this privacy notice.
Our lawful bases for the collection and use of your data
Our lawful bases for collecting or using personal information to receive donations or funding and organise fundraising activities are:
- Legitimate interests – we’re collecting or using your information because it benefits you, our organisation or someone else, without causing an undue risk of harm to anyone. All of your data protection rights may apply, except the right to portability. Our legitimate interests are:
- We collect your name, address and contact details and the amount you plan to pledge, donate or sponsor to gauge community interest in investing in the Hoops. We collect your name and address so that we can: - know how many people are interested in investing - plan our share offer - inform you when our share offer launches
For more information on our use of legitimate interests as a lawful basis you can contact us using the contact details set out above.
Our lawful bases for collecting or using personal information for service updates or marketing purposes are:
- Legitimate interests – we’re collecting or using your information because it benefits you, our organisation or someone else, without causing an undue risk of harm to anyone. All of your data protection rights may apply, except the right to portability. Our legitimate interests are:
- We collect your contact details so that we can keep you updated with any news or information about the Save The Hoops campaign.
For more information on our use of legitimate interests as a lawful basis you can contact us using the contact details set out above.
Our lawful bases for collecting or using personal information for dealing with queries, complaints or claims are:
- Legitimate interests – we’re collecting or using your information because it benefits you, our organisation or someone else, without causing an undue risk of harm to anyone. All of your data protection rights may apply, except the right to portability. Our legitimate interests are:
- If you contact us with a query, feedback or a complaint, we collect your contact details and correspondence so that we can contact you to respond appropriately.
For more information on our use of legitimate interests as a lawful basis you can contact us using the contact details set out above.
Where we get personal information from
- Directly from you.
How long we keep information
If we do not progress to a share offer we will keep your personal information for 12 months.
If we do progress to a share offer, but you decide not to become a shareholder, we will keep your personal information for 24 months, so that we can contact you about further share offers or to demonstrate to the regulator (the Financial Conduct Authority) that we have conducted a proper process.
If we progress to a share offer and you decide to become a shareholder, we will keep your personal information as a permanent record as required by the Financial Conduct Authority who regulate Community Benefit Societies. If we progress to a share offer we will update our privacy notice to detail the information we collect from members who are shareholders.
Who we work with
We collect information using 3rd party technology platforms:
Technology platform
Google forms
What information is collected
Name, contact details, address, pledge amount
Privacy notice
https://policies.google.com/privacy
How to complain
If you have any concerns about our use of your personal data, you can make a complaint to us using the contact details at the top of this privacy notice.
If you remain unhappy with how we’ve used your data after raising a complaint with us, you can also complain to the ICO.
The ICO’s address:
Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF
Helpline number: 0303 123 1113
Website: https://www.ico.org.uk/make-a-complaint
Last updated: 12/02/2026